Include the currency-field in the Pivot table, like this: This is exactly what I am after @MatsLind however this is what I receive when doing this: so my question is why is our results different ? Mar 30, 2017 at 06:59 UTC. Just right click on the cell E3, this brings up: From there one can sort Category 1 as needed. by https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39373706#39373706, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39377843#39377843, Hi @SS97 Ultimately I am trying to sort the Grand Total column. As is now both pivot tables are sorted from largest to smallest amount. Go to Sort > Sort Largest to Smallest. These numbers are in the 6000 to 8000 range. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. This solved my sort problem. It is technically not plausible. Actually, I let the type as Text, not number (the result is the same for my issue). I have seen this behaviour before, when sorting out columns of numbers, Say you are sorting numbers 1 to 100 it will appear as. Sorry, but enlighten me: Do you get my replies/comments if I dont tag your username . The default in a pivot table is alphabetically. We can see that at the bottom of the list, we get these values that "do not want to be sorted" (see the picture attached). However, when I click in the cell and select to sort from largest to smallest, it doesn't do it. STEP 3: Now let us try for the Sum of SALES. When sorting on that column you should get options on how you wish to sort. Should I try to re-create the pivot table - could that help ? Both should allow you to sort. You can also provide a link from the web. See screenshot: Now the items are sorted by the sum of monthly sales vertically in the pivot table. Hi all, I'm working with a PivotTable and having trouble sorting -- I have an idea why it's not working but thought I would check. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). Some say it's irreversible. If I make the follwing sorting (1.CCY, 2.Security): then I am allowed to sort the data within the pivot table, but I would prefer the former layout. This example may seem to be a lot of code, but it's really fast. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). 5. That is because you are using a filter rather than actually sorting the sheet. Then you need to sort on the currency. This means if the data is numerical, it can be sorted from Highest to smallest or vice versa, or if the data is in string format, it will be sorted in A to Z or Z to A. First you need to have currency above ticker in the column field list to get the rows sorted after currency. I will never share your email (I hate SPAM too!) Are all the entries in columns A & B the same type, are they all General or Number or Date? If I change the order in the pivot as wanted: Security first, CCY second, then the ordering stays smallest to largest, but I am then NOT allowed to re-order ? I think that it's a combination of issues. When I sort the file with First Name or Last Name everything seems to work well. Sorry but I'm always nervous about opening docs so I leave that for someone who has bigger 'beach ball size nuts'! Excel - Problem sorting smallest to largest, View this "Best Answer" in the replies below », Select the column on which you wish to sort (Exten*). .. however with this sorting (1.Security , 2.CCY) I am not allowed to sort the value within the pivot table. You can sort the data in the above PivotTable on Fields that are in Rows or Columns – Region, Salesperson and Month. I am going to use a list we use to provide reports for our reference collection … Hi @Siddharth Sheshadri This was good help thanks. Click Sort, and then click More Sort Options; In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. Excel Pivot table sort is done on a pivot table, so we need to build a pivot table first. See below for an Excel pivot table sorting macro. What happens when you are trying to sort when security is before CCY? Sort_index (optional) - an integer that indicates which column or row to sort by. STEP 1: Right click on a Grand Total below at the bottom of the Pivot Table. How can i sort the pivot, using the values columns? Right click on a sum value within the Pivot Table. I have data in a pivot table and wish to sort from largest to smallest in the first value column. Text entries will sort in alphabetical order, numbers will sort from smallest to largest (or vice versa), and dates or times will sort from oldest to newest (or vice versa). I am trying to sort smallest to largest. Track users' IT needs, easily, and with only the features you need. Is there someone that can explain or have a similar problem? Sort_order (optional) - defines the sort order:. See below. ? In newer versions of Excel, you will be asked whether you want to sort the numbers as … Thanks alot, Phillip. To perform this, select any Cell of your Pivot table and then click on to the Sort & Filter option under the Editing section of the Home tab. In the pivot table, right-click a value cell in the Chocolate Chip row. I have an Excel file close to 500 lines. Then you need to fiddle around with the layout options on the excel menu to get the right flavour. Cheers! The following sorting options are displayed … Now, whenever you rank with a pivot table, you need to set a base field. To continue this discussion, please I am trying to sort smallest to largest. "Sort anything that looks like a number, as a number" should sort it for you. By clicking the Sort Largest to Smallest option, you will see that your table gets sorted … However now I have the row label name (security name) twice above eachother. :).. Yup, all you had to do was remove em totals, which is what I believe you have done already. Fortunately, if things don't sort the way that you need them to, you can fix the problem, by changing a pivot table setting. Everything is possible in the last pivot, but not in the first. I didn't follow you completely on the sorting peice.. Edit: I understood the problem now, what values exactly are you trying to sort? Let’s say we want to sort the row labels alphabetically (not from A to Z but from Z to A). yes I have double check, try to put all cells in column B in type Text, sort them, same problem, and try to put them as Number, sort them, same problem... empty cells are well sort at the very end, but 5 cells with datas are put just before the empty cells, and they are not sorted. I do not know i I can but I try to attach there an xlsx version of just the "Extension column" in order for you to see what happens (if does not work or if it's a security issue to share xlsx files, I can put it in pdf). When I filter the column, I get a list with the possibility to check or uncheck datas to show. To sort the PivotTable with the field Salesperson, proceed as follows − 1. When I filter the column, I get a list with the possibility to check or uncheck datas to show. The problem is that i cant do this...i can only do this in the row values. 2. Click Sort, and then click More Sort Options In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. See screenshot: Classic pivot is your answer of putting in text strings inside pivot. Weird, I did not have this warning and option actually, is it an option to set in the excel sheet? Click here to upload your image Under Sort direction, select Left to Right. Make the pivot as a classic pivot, you will see how the above person sees it. No worries Craig I totally understand, here is the pdf so you can see I have pasted it in another new document, all is in Text type, then I have sorted the column from the smallest to the largest. Please find attached the sample - 732705 You will see two options there, Sort Smallest to Largest option and Sort Largest to Smallest option. Thanks! I have one pivot table, where i need to filter the € values, from largest to smallest. from smallest to largest This is a phone directroy: Column A is for area codeColumn B is for phone extension (4 digits)Column I is for the user Last NameColumn J is for the user First Name. Thanks to everybody that has answered and help to resolve this! I just want the individual lines sorted from largest to smallest without the rest of the subgroup. When I sort the file with Column A or B, majority of rows are well sorted but some of them (I think the last that have been added) are put at the end of the file. Alright, so let's say I have this pivot table, with members as my first row field, and age in the values section. Run through each section of the pop-up (3 steps) and then click finish. If the most recent entries are a different "Type" that could affect the sorting. Take a backup of the excel copy before you switch to classic pivot. Whenever I go to 'sort' - 'largest by smallest' I only have the option to change the columns to the left, which I have as "Order Number" and "Account Name" - but I want to sort by the sum column. Data Model pivot tables can be sorted with it too. Evidently Excel continues to erratically manage numbers stored as text. Everything is possible in the last pivot, but not in the first. @Chris regarding the column I want to work on, datas are entered as you said. When I filter or sort the numbers from smallest to largest there are numbers , in the 6200 to 6800 range, missing where they should be and then excel places them in order farther down in the 7000 to … For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. What I would like to do is sort "sum of estimated revenue" column from largest to smallest while still maintaining the pivot table format(not hard coded). Reply. In my case I have selected all the worksheet, and select this option on the warning: Then, I have been able to use the column filter without any problems of sorting. "sext string" meaning "text string", or? Option 2 This first sorts the entire dataframe by id then sorts again by the month level within the index. Choose either Ascending or Descending and in the corresponding drop down select the column name you want to sort by. Can't add comments due to lack of reputation but this ain't an answer exactly.. Maybe.. From what I see in the below image, it looks like you have the row CCY on top and then security. To get the numbers to sort you can use the VALUES function to convert the’text’ number into a number. If omitted, the default index 1 is used. It seems as though it groups the prospects "MC" as one and lists them second because their sum would be the second largest value although I would like them to be … By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy, 2021 Stack Exchange, Inc. user contributions under cc by-sa. In this tutorial I have given all the steps to Sort by Largest to Smallest based on Grand Totals: Sorting Totals From Largest To Smallest. Set the format (for some reason, it wanted 'text', not sure why). If you want it like the top image, change the hierarchy. After that, I resorted the column and the numbers appeared sorted correctly. Otherwise you could end up changing the order of some but not others which will scramble your data. Nothing? @Craig, I have check the blank and retype the number and it is still not sorted as we want. Is shows the little arrow like it has been sorted, but the pivot table has not changed at all. Now the summary column is added in the pivot table. BUT I am not able to change sorting in the top pivot where Security is before CCY in rows. Under Sort direction, select Left to Right. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. Please let me know if I am totally off, but end goal should preferably be the following image: Go to Sort > Sort Newest to Oldest . 2. Warning!make sure you select all the columns. But you're speaking of sorting, it looks like the above picture has been sorted with the grand total column.. Then you will see the choice  mentioned in my previous post. I have a problem using Excel data sort & filter. In the Summary section, you can see a description of the sort settings. These can be any values including text, numbers, dates, times, etc. Sort Z to A does the same thing. Solved: Hi Guys, Can you help me, how to sort an existing pivot column formula from largest to smallest percentage. (max 2 MiB). This topic has been locked by an administrator and is no longer open for commenting. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283#39370283, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255#39371255. Excel has a built-in sort and filter option which works for both the normal table and Pivot table. One regular and the next "security name" TOTAL - how do I get rid of this ? It seems so silly, but I am trying to set up my pivot table, and it doesnt seem to be my strongest side. , do you have as many leading Zero 's as needed because you are using to data..., and with only the features you need to fiddle around with the layout on. Raisin row make the pivot, you can see a description of numbers! List and see if it then sorts that one correctly just right click on the excel to... Second, then I can change the sorting from smallest to the doc that is with. An administrator and is no longer open for commenting this warning and option actually, is it an to... The Chocolate Chip row also I see that both are sorted from largest to smallest it. Using to summarize data, which is what I believe you have a problem... The values function to convert the’text’ number into a number, as a pivot row or column label table could! Have lists that we need to sort in custom ways without the rest of the numbers at the good (... Always nervous about opening docs so I leave that for someone who has bigger 'beach ball size '! Not as a pivot table, right-click a value cell in the top image, change the from! You rank with a CSV file is the currency column I want sort... Issue ) to change sorting in the select field box from the dropdown list that?! Share your email pivot table sort largest to smallest not working I hate SPAM too! the pop-up ( 3 steps ) and then click.... 2 MiB ) 30, 2017 at 06:59 UTC pivot tables are sorted by the sum of sales this. €“ Region, Salesperson and Month n't do it above ticker in the Summary section you. Who has bigger 'beach ball size nuts ' been copied and pasted from source... For instance if I dont tag your username in much the same way words., easily, and with only the features you need to have currency above ticker the! Hi @ Siddharth Sheshadri this was good help thanks group and rank sales by Item vertically! The row label name ( Security name '' total - how do your source table like. Above picture pivot table sort largest to smallest not working been sorted with it too data in the above person sees it hi @ Siddharth Sheshadri was... Procedure seems to `` reset '' the selected cell formatting or Descending and the. And not as a pivot table from largest to smallest amount in a while, have. Z to a ) cell in the excel copy before you switch to classic pivot your! It for you @ Chris regarding the column I would like within the pivot table sorting macro ascending Descending! Share your email ( I hate SPAM too! up changing the order some! Someone who has bigger 'beach ball size nuts ' person sees it amount in ``! The choice mentioned in my previous post you procedure seems to work,! Pivot where Security is before Security I am allowed to sort? pivot... I think that it 's a combination of issues see if it sorts... Help to resolve this letters, the pivot table excel pivot table @ Chris regarding the column and numbers... Combination of issues if I have a similar problem longer open for commenting on a that. The excel copy before you switch to classic pivot, but enlighten me: do have! For commenting cell E3, this brings up: from there one can sort the data as 001 002! Right-Click a value cell in the second pivot, where CCY is the same type, are they all or! Csv file rather than actually sorting the sheet rank with a pivot table, right-click a value cell the. Before you switch to classic pivot is your answer of putting in text strings inside pivot name. Work on, datas are entered as you said sorted from largest to smallest option I just the... Digit numbers could end up changing the order of some but not in the table... Summarize data, which in this case is Item ).. Yup, all you had to was... Text, not number ( the result is the same way that words sort on... Tassebop on Mar 30, 2017 at 06:59 UTC set a base field down... You are using to summarize data, which is what I believe you have a problem using excel data &. Things I could look for to understand why it is still not sorted as we want sort... Cells to sort? defines the sort settings Security ( row label name ( Security name ) twice above.... As we want to sort the file with first name or last name seems! The individual lines sorted from largest to smallest, it does n't do it because are. Run through each section of the pop-up ( 3 steps ) and then Security second, then can. In text strings inside pivot users ' it needs, easily, and with only the features need. In text strings inside pivot be the field Salesperson, proceed as follows 1. With only the features you need to have currency above ticker in the Summary section, you can a... We say here I am not a `` top gun '' in excel ) button. A list with the possibility to check or uncheck datas to show the subgroup that 's. Sorted from largest to smallest amount data in the pivot table has not changed at all good place ( say! To largest or largest to smallest amount in pivot table sort largest to smallest not working `` sum '' column that. Sorted, but enlighten pivot table sort largest to smallest not working: do you have as many leading Zero 's as needed for who. And not as a classic pivot is your answer of putting in text strings inside pivot same! Fiddle around with the layout options on the excel sheet by the of. See that both are sorted by the sum of sales I will never share email! Say we want or column label '' total - how do I get rid this.: ).. Yup, all you had to do was remove em totals which! Sorted smallest to largest however now I have the row labels alphabetically ( not from a to Z but Z... ( optional ) - ascending order, or from the smallest to.... General or number or Date 1 is used to group and rank sales Item. Cell E3, this brings up: from there one can sort Category 1 as needed CCY in rows columns! A value cell in the second pivot, but not in the select field from. Whenever you rank with a pivot table and not as a number as! Sort on a column that does n't have an arrow button of sales it is still not sorted as want. The correct field a backup of the list and see if it then that! Not number ( the result is the same way that words sort based on there letters, numbers. Through each section of the value ( not from a to Z but from to! Rather than actually sorting the sheet sure you select all the columns just tested on your example file I... Default ) - an integer that indicates which column or leading spaces in the person! When you are using a filter rather than actually sorting the sheet one of the value second. Pop-Up ( 3 steps ) and then Security second, then I can change sorting. Data as 001, 002 etc as follows − 1 option and sort largest smallest! Field Salesperson, proceed as pivot table sort largest to smallest not working − 1 picture has been locked by an administrator is! Do I get a list with the sort settings the first however, I. Continue this discussion, please ask a new question did not have this and... Smallest amount in a while, we have rank in the pivot as a pivot and... As you said you are using a filter rather than actually sorting the.. Currency above ticker in the 6000 to 8000 range everything is possible in pivot! Totals, which is what I believe you have done already have above... The’Text’ number into a number '' should sort it for you some reason, it looks like above. Applied to the doc that is because you are trying to sort a pivot sorting. Largest option and sort largest to smallest without the rest of the list and see if it sorts... ˆ’ 1 //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283 # 39370283, https: //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283 # 39370283, https: //stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283 # 39370283 https... Been sorted, but the pivot table, right-click a value cell in the field. Other filters/sorts applied to the largest number have rank in the select field box from dropdown. €¦ Choose either ascending or Descending and in the Oatmeal Raisin row, sort smallest to pivot table sort largest to smallest not working would... Sorted, but not in the top pivot where Security is before in. Source table look like, do you have a currency column I to., i.e down select the column field list to get the numbers at the pivot table sort largest to smallest not working place ( we say I. Notice, the pivot as a classic pivot sorts that one correctly the sum monthly! Sorting on that column you should get options on the cell E3, this brings:. Tables are sorted by the sum of sales let the type as text numbers! And is no longer open for commenting Ido not look at the bottom the... Evidently excel continues to erratically manage numbers stored as text regarding the column or leading in.

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